We received this interesting blog from Fenestrae. Fenestrae are Sliver Exhibitors at the the European SharePoint Conference in Berlin from the 17th - 20th October

Over the last few weeks we've enriched the functionalities of UDOCX and the interface displayed on the screen of the multifunctional devices in order to provide additional features to the "Scan to SharePoint" operation.

For example, one of our clients is primarily scanning orders with UDOCX and has created a specific document library for the orders within SharePoint.  All documents that are scanned on the multifunctional devices installed in the finance department are stored directly into that folder to be further processed by the sales department.  A SharePoint workflow rule has been configured to automatically send the URL of these orders to the sales manager.    

In order to optimize the scanning procedure and to avoid documents accidentally being scanned into the wrong folders, UDOCX now offers user-specific buttons.  If a user scans a document on the MFP using that specific button, the document will be automatically routed to the correct SharePoint folder with no further user intervention required.  In case of this client, that means that the finance department scanners can only scan into the finance folder in SharePoint (the one that contains the workflow rule).  It is no longer possible for orders to be sent to the wrong SharePoint folders.  The finance department employees save time as they log in on the machine and scan to directly to the correct SharePoint folder with just a single click.

By activating user-specific buttons on the display, UDOCX helps to eliminate human error in repetitive tasks and helps to ensure an uninterrupted business workflow for mission-critical documents.

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