Leale Solutions Uses DocAve to Migrate Microsoft SharePoint Content for a Medical Center with 4,000 End Users

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A medical center based in the northeast United States provided SharePoint as a collaboration, information sharing, and document management platform for 4,000 employees across 200 departments. Each department made use of the platform in its own unique way. The nursing department, for example, utilized SharePoint to manage scheduling and house official documentation for nurses on staff.
The center’s SharePoint environment was running on Microsoft Office SharePoint Server (MOSS) 2007 and Windows Server 2003. When Microsoft announced that it would no longer support Windows Server 2003 as of July 2015, the center knew it needed to upgrade its environment in order to stay in compliance with industry regulations by receiving critical security updates from Microsoft.
Because the feature set was similar to MOSS 2007, the organization decided to upgrade to SharePoint 2010 to eliminate the need for end user training. In order to carry out the migration in a way that would be completed before Microsoft’s Windows Server 2003 support ended and not disrupt operations, the center brought in Leale Solutions to help. As a consulting firm specializing in Microsoft technologies, the Leale team quickly went to work understanding the migration project scope.

“Our COO and I spent three days looking at the center’s environment and talking to business users to fully understand the scenario,” said Neil Kilpatrick, VP of Technology at Leale Solutions. “Because time was such an important factor, we knew we would need a third-party software solution to carry out the project as quickly and efficiently as possible.”

Migrated 400 gigabytes of data and 300 site collections to a newer version of SharePoint within four months, meeting all project deadlines and preserving associated metadata with full fidelity in the source environment
Eliminated business disruption by allowing users to continue working in their source environment while migration jobs took place, carrying out scheduled incremental migration jobs outside of business hours to synchronize environments
Provided centralized platform with solutions for SharePoint administration and content migration to simplify management of new environment

Now on SharePoint 2010 and fully supported by Microsoft, the center’s long term goal is to upgrade to SharePoint 2013 in order to provide employees access to enhanced social collaboration features. In the meantime, the center will be able to take advantage of additional AvePoint solutions for SharePoint administration and content management through DocAve’s centralized platform. “The client was very happy with the migration,” Kilpatrick said. “From the account managers to the support team, everyone at AvePoint really helped ensure it was a success.”

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