This submission was made by CALINDA Software as part of the European SharePoint Community Awards 2014 for Most Innovative Cloud Solution.

Description of the SharePoint Challenge

COLLABORATE WITH EXTERNAL PARTNERS FROM SHAREPOINT

Getting ahead means harnessing & coordinating ideas from the best experts inside and outside your organization. But creating and securing high-performing collaborative digital work environments is the challenge of our time.

Our BusinessGuest solution lets users securely and easily manage collaborations and share files with externals directly within intranet collaboration spaces.

Use BusinessGuest on any SharePoint site to let internal users send documents or messages to external people (customers, partners, subsidies, …), to track the reads, and to follow their replies or the document updates they send back. It also provides digital signature for legal contract signing directly from SharePoint.

Advantages: Fast, Easy, Secure

• Works on SharePoint 2010 & 2013 (foundation or higher) on premise
• The solution requires no change to existing your security policies
• Easily manage accounts of external people
• No technical prerequisite or training required for guest users
• Up and running in minutes
• Fixed and attractive pricing
• Compatible with the internal collaboration solution SocialFactor™

Benefits

• Simple and secure exchange of documents with the outside
• Track interactions with external people
• Gain time and improve collaboration between internal and external people
• Fast deployment at unbeatable costs

Legally Binding Digital Signature from SharePoint

BusinessGuest can be used as a link between SharePoint (on premise, private cloud or public cloud) and external parties as part of business processes. An example of this is the digital signing solution we integrated with our partner DOCAPOST, to let internal users (sales people, purchasing managers or legal staff) create documents inside SharePoint, use BusinessGuest to share them with customers or partners with a mere e-mail address, and include a “Sign” button that uses DOCAPOST’s digital signature cloud service to let the customer/partner sign the document.
This provides quick, reliable and legally binding digital signatures, integrated directly with SharePoint documents and with 100% traceability on when the customer received the document, what the customer replied, when the customer signed, if the customer modified the document, etc.

Features

* Internal users work from SharePoint
* Secure sharing area can be in the cloud on in your DMZ

* Click & share files with external partners
* Supports files of any size
* Add a message
* External partners receive a branded e-mail with secure links to files
* Track reads and downloads from SharePoint
* Track replies and interact from SharePoint
* Track new versions of file in SharePoint libraries

* Manage your internal & external permissions from SharePoint
* IT can deploy for free and business users can activate with their own license keys

Architecture

There are 3 possible implementations of BusinessGuest with regards to Cloud vs. On-Premise architecture:

1. SharePoint On-premise, Sharing area on-premise: Please Contact us to order the sharing area package that can be deployed in your DMZ, on your own network. No cloud at all, you control everything.
2. SharePoint On-premise, Sharing area in the cloud: Simply register to receive the package to deploy on your SharePoint farm.
3. SharePoint in the cloud, Sharing area in the cloud: A SharePoint 2013 App for SharePoint online is coming soon to the App marketplace. Stay tuned!

Evidence to Support the Solution

1. Free trial of BusinessGuest here: http://www.calindasoftware.com/sign-up-try
2. Customer references: ORANGE, VINCI, GROUPE SEB, SAFRAN
3. Video demo of the digital signature solution: at the bottom of this page: http://www.calindasoftware.com/businessguest-collaborate-with-your-partners/

Brief Description of the project

Getting ahead means harnessing & coordinating ideas from the best experts inside and outside your organization. But creating and securing high-performing collaborative digital work environments is the challenge of our time.
Our BusinessGuest for SharePoint solution lets users securely and easily manage collaborations and share files with externals directly within SharePoint collaboration spaces. Just click on a file, select a partner contact or add a new one with an e-mail address and start sharing and interacting with external partners from SharePoint. Full traceability of reads and interactions and digital signature features make it the perfect external collaboration for SharePoint.
BusinessGuest works on SharePoint on premise or in the cloud, and the sharing area can be used from the cloud or deployed in your DMZ.

Contact Information

Candidate:
Alex Mermod, CEO
Calinda Software
14 Quai de Rive Neuve, 13007 Marseille, France
Email: amermod@calindasoftware.com
Phone: +33 66 624 5284