Mott MacDonald reduces the amount of time employees spend searching for information in its SharePoint environment by using Netwrix Data Classification. Classifying data accurately and consistently improves knowledge-sharing and decision-making processes, enabling the company to deliver high-quality service for customers while controlling costs.
Mott MacDonald is a global engineering and management firm that supports some of the world’s highest profile infrastructure and development projects. With 16,000 employees across 150 countries, the company’s SharePoint infrastructure is an invaluable resource for storing and sharing data enterprise-wide.
However, employees were finding it challenging to quickly find the information they needed among the tens of thousands files in SharePoint, especially when they needed to leverage expertise from each other’s projects. The company needed to enhance its data management processes to facilitate knowledge-sharing among employees and provide better service and long-lasting value to customers.
Mott MacDonald chose Netwrix Data Classification, which uses machine learning technology to automatically discover, classify and tag content. The company recognized that reliably classifying all its data would enable them to structure it appropriately and make it more easily searchable. In fact, the company found that its existing SharePoint search tool could use the tags to enable staff to find relevant documents quickly, and the search results could be filtered by sector, discipline, format, date produced, author and other criteria. The company’s goal was to use Netwrix Data Classification to enable all of its SharePoint content to be instantly retrievable and used with confidence.
Over the course of 18 months, Mott Macdonald was able to test, scale up and roll out the solution. Within the first 10 months of use, Netwrix Data Classification discovered and tagged more than 12,000 documents. The initial investment was around £0.35 million, most of which were labor costs. This was recovered many times over by the estimated £1.4 million in saving to the business each year that the automatic tagging and faster search delivers. Now, employees spend far less time looking for the documents they need, and more time on cross-practice and cross-sector knowledge sharing.
“We are excited that our Smart Infrastructure business has teamed up with Netwrix to adapt this product so that other organizations can unlock the same proven benefits, solving the problem of people failing to find all the relevant and related documents when using their organization’s search tools,” said Peter Matthews, Mott MacDonald Smart Infrastructure senior information advisor.
Netwrix is a software company that enables information security and governance professionals to reclaim control over sensitive, regulated and business-critical data, regardless of where it resides. Over 10,000 organizations worldwide rely on Netwrix solutions to secure sensitive data, realize the full business value of enterprise content, pass compliance audits with less effort and expense, and increase the productivity of IT teams and knowledge workers. Founded in 2006, Netwrix has earned more than 150 industry awards and been named to both the Inc. 5000 and Deloitte Technology Fast 500 lists of the fastest growing companies in the U.S.
For more information, visit netwrix.com.