Category: Content Management

Content management (CM) is a set of processes and technologies that supports the collection, managing, and publishing of information in any form or medium. When stored and accessed via computers, this information may be more specifically referred to as digital content, or simply as content.
Content management can also be described as the process for collection, delivery, retrieval, governance and overall management of information in any format. The term is typically used in reference to administration of the digital content life cycle, from creation to permanent storage or deletion. The content involved may be images, video, audio and multimedia as well as text.
Therefore, within this topic, we offer a vast amount of information from the basics of version history to Principles and Concepts of Information.

How To: Create Custom SharePoint 2013 Content Editor Web Part Styles
How To: Create Custom SharePoint 2013 Content Editor Web Part Styles
Blog Posts

When you deploy a SharePoint solution, especially if this is a public facing site or large intranet, you will have content authors, some of which have zero knowledge of HTML and web technologies, author content on the site.
For situations like this – you want to make sure your content authors use pre-defined styles when adding content to content editor web parts etc.

SharePoint 2013 - Versioning and Document Sets
SharePoint 2013 – Versioning and Document Sets
Blog Posts

Last weekend I have been attending this year’s ShareCamp at Microsoft in Unterschliessheim. It has been an awesome event: two days ‘nothing but sharepoint’. I had offered to talk about my favorite SharePoint subject ‘Document Management’ and I was really surprised that so many participants wanted to hear that. To me this shows that -although DMS with SharePoint might not be a Level 400 session- it is still considered interesting and is demanded by many sharepoint users.

Optimal Designs for Managing Documents in SharePoint
Optimal Designs for Managing Documents in SharePoint
Blog Posts

As more organizations explore the potential of using Microsoft SharePoint for Document Management and Email Management a question that arises frequently is “What is the best Information Architecture for a SharePoint DM store?” In other words, what is the best way to arrange the various SharePoint 2010 ‘building blocks’ – Site Collections, Sites, Document Libraries, Document Sets, Folders and metadata columns – to come up a design that is optimal in terms of volume handling, functionality and ease of use? That last objective – ease of use – is critical because if the users do not find it easy to interact with the document store they will likely store their documents in file shares or local drives and their emails in Outlook folders and the SharePoint DM project will not be successful.

Document Preview in SharePoint 2013
Document Preview in SharePoint 2013
Blog Posts

Microsoft is very excited for the new release of SharePoint 2013 and the buzz around the new features that it is adding to search. One of these main features that your users will be able to take advantage of is document preview in your search results.

Some Guiding Principles for SharePoint Service Delivery
Some Guiding Principles for SharePoint Service Delivery
Blog Posts

Service Delivery in SharePoint is simply the methods used to ensure that the clients SharePoint vision and goals align with the users, and includes focusing how those responsible for managing the platform (the technical teams) fit and provide that service through guiding principles. These, if followed will ensure that your SharePoint environment can be managed in a structured way.

Content Security in SharePoint
Content Security in SharePoint
Blog Posts

Security is a polarising topic in the SharePoint community. It seems that everyone has a slight variation to what would be considered a best practice approach to implementing security across a site.

Track SharePoint Content Database Growth via Central Admin
Track SharePoint Content Database Growth via Central Admin
Blog Posts

Following on from a recent post I made about a SharePoint health analyzer rule that can be used to automatically expand a SharePoint content database outside of normal working hours, I wanted to create a solution for monitoring content databases growth over time via central admin. Here’s what I came up with:

The Unanswerable Question
The Unanswerable Question
Blog Posts

One of the most-asked SharePoint questions has absolutely nothing to do with technology: How do we get started? Whether I am presenting on managed metadata and taxonomy, social computing, governance, or migration planning, someone in the audience inevitably asks this question. It happened again this weekend while presenting my session ‘How SharePoint 2010 Stacks up to Your End User Social Media Requirements’ at the 3rd annual SharePoint Saturday Los Angeles event. I shared vignettes into a SharePoint environment where search is optimized, where taxonomy management and proactive governance take center ring, and where end users have been trained on how to use the platform and how to request changes.

Improving SharePoint Search: How to Increase Content Findability in 5 Simple Steps
Improving SharePoint Search: How to Increase Content Findability in 5 Simple Steps
Blog Posts

SharePoint is becoming increasingly ubiquitous in organizations as a method to manage content. Of course, no content management system is complete without an excellent search function whereby the model always serves up the exact set of relevant documents demanded by the user. While this ideal is not always attainable in practice, SharePoint’s search functionalities can be customized to achieve vast improvements in the overall search experience.