To secure information from being sent to recipients that should not have the information you can use Azure Information Protection(AIP). This feature is part of Enterprise Mobility + Security (EMS) as an add-on to Office 365, it is also a part of the Microsoft 365 bundle.
The service is delivered with some standard labels for users to classify information in documents and emails. The policies are either global for all users or configured for specific groups of users. To be able to classify information the user needs to have the Azure Information Protection Client installed, it is an add-on to Office programs. There is also an AIP viewer for PDF-files. Emails or documents controlled by AIP can be encrypted either by an Azure Key or by the organizations own encryption key.
AIP is a good fit for organizations that need to comply with GDPR, by either allowing users to classify information on their own or do it by conditions you set up.
In the video I am showing how-to setup a label by your own that will fit the organizations need, I am also showing how these labels are published and made available for the user.
About the Author:
Ove Bristrand is working with SharePoint and Office 365 as an architect and trainer. Ove first started to work with Microsoft Cloud services in 2009, with his background from financial industry he has a keen interest for information security.
Ove is running the cloud integrator NetIntegrate from the office in Stockholm Sweden. When the company was founded back in 2004 Ove chose the slogan “Online all the time, anywhere with anything”.
Ove is working with mostly small and medium clients and as a member of IAMCP is he dedicated to work partner-to-partner, with his team assisting other Microsoft partners with SharePoint, Office 365 and Cloud Security.