Sanlam cut contract generation time from hours to minutes

Independent investment and derivative structuring division
of one of South Africa’s largest financial services groups,
Sanlam, replace their manual process of generating
Investment Fund Policy Contracts with Document Automation solution
for SharePoint

Qorus Software, an innovative IT company focused on development
of document automation software for Microsoft SharePoint, today
announced that Sanlam Structured Solutions (SSS), a division of one
of South Africa’s leading financial services groups, Sanlam Life
Insurance Limited, are using Qorus DocGeneration in their
SharePoint environment. Sanlam Structured Solutions (SSS), which
designs and provides structured investment and retirement solutions
for the institutional and retirement fund industry, are using Qorus
DocGeneration, Qorus’ flagship document generation solution for
SharePoint, to reduce the time required to generate their
investment fund policy contracts.

“We chose Qorus DocGeneration to simplify and accelerate the
generation and storage of our investment fund policy contracts in
SharePoint,” says Lionel Vice, Chief Operations Officer at Sanlam
Structured Solutions. “Our use of Qorus for the generation of these
contracts has resulted in a turn-around time of about five minutes
per contract in comparison to the previous two hours needed to
construct standard documents.”

SSS produces highly customised Contracts which outline the terms
and conditions of the contractual agreement between Sanlam Life and
a fund. In the past, the contract generation team manually
assembled these multi-sectioned Contracts for their clients and
each contract took approximately two hours to generate. The
process was time-consuming and prone to human error and rework as
much of the content was copied and pasted into the Contract
documents.

SSS now uses Qorus DocGeneration to create intelligent Microsoft
Word templates for their different products that auto-populate the
contracts with the most up-to-date and accurate information for
each particular fund or set of funds, which is automatically pulled
from SharePoint lists. As these Contracts are now generated on
demand, Qorus’ business rules determine what information is
required in the contract upon adding a new record and automatically
generates a new Contract with the correct Dynamic data (details).
Qorus DocGeneration saves the document into a SharePoint Library
promoting metadata for ease of search at a later stage. A workflow
approvals process is then kicked off to ratify all contract
information.

“Qorus now helps SSS generate their investment fund policy
contracts in less time, with less effort required while increasing
the quality of their final output,” says Lee Child, MD of Qorus
Software.

“Qorus eliminates the manual input of data into their contracts,
which minimises human error and ensures consistent layout,
formatting and branding for every contract.”

“The success of the project has led us to re-evaluate our other
document generation processes and plans are afoot to utilise Qorus
for generating other business documents to ensure similar time
reduction, data consistency and quality output,” concludes
Vice.

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ABOUT QORUS SOFTWARE

Qorus Software is an innovative IT company focused on the
development of document automation software for Microsoft’s
SharePoint platform. Qorus’ flagship product, Qorus
DocGeneration software, is installed as a feature of SharePoint and
utilises Microsoft Word for document design. This enables the
creation and automation of intelligent templates from within
SharePoint by leveraging the inherent document management
capabilities of SharePoint and the familiarity of Microsoft Word’s
menu ribbons. Qorus DocGeneration drastically reduces the time and
effort required to generate highly customised documents across any
industry or department within an organisation – everything from
sales proposals, group policy documents, employee / client
contracts to welcome kits, financial reports and monthly invoices.
Qorus enables end-users to easily design smart Word templates that
auto populate with a range of content such as images, text,
customer data, and even entire documents, to dynamically generate
customised documents in minutes. Qorus clients include Vodafone
(UK), The Foschini Group, Dimension Data, MWEB, Sanlam Investment
Management, Exeter Friendly Society (UK), and JO Hambro (UK).