One customer was faxing documents back and forth rather than waiting for slow Microsoft SharePoint® downloads. It’s not SharePoint’s fault; it’s often other factors outside SharePoint involving the network. Fact is, people will drop any technology like a hot brick when the WAN slows the end-user experience.
Harmon.ie has made it even easier to access SharePoint by making a mobile app that is available for tablets and smartphones. It has led to making this video to spread the word, and I was hoping that you wouldn’t mind mentioning it on your site.
While the case for taking an enterprise view of data capture into Microsoft SharePoint is persuasive, actually implementing the strategy is more challenging. In the US and Europe alone more than 20 million tons of office paper is produced and consumed every year. The use of paper remains pervasive across many industries, resulting in high administrative overhead costs and too many points of failure as documents are routed throughout the organization. The cost to file a single paper document is $20, while searching for a misfiled document costs $120 and reproducing a lost document is estimated to cost $220. The total cost of printing, copying, storing and mailing is 10 times the original purchase price of the paper itself. Despite these costs, a recent survey by AIIM showed less than 30% of SharePoint users are managing scanned documents in SharePoint.1 Those that are scanning documents to SharePoint are doing simple ad-hoc scanning, capturing single documents for storage in SharePoint. They are not performing scan to process, capturing documents at the point of origination, and entering them directly into the business process with minimal manual intervention.
There is nothing more frustrating than rolling out a shiny new SharePoint farm to notice that 6 months later not a lot is going on. This isn’t some sort of conspiracy theory but it’s the simple fact that we have many ingrained business processes around sharing documents and it is very very hard to change those, even with a clearly more superior system being availalbe.
Effective compliance is the ability to not only have a governance strategy in place, but also be able to manage risk by identifying issues and potential violations, and have a process in place for resolution and fine tuning. This step-by-step illustrated guide lays out each step; from defining your compliance strategy, to implementing HiSoftware’s suite of solutions for identifying and managing compliance and security issues in SharePoint to help protect your organization.
Using SharePoint, organizations should to be leveraging every asset they have as effectively as possible. This means investing time and resources to make sure users are fully utilizing the functions made available to them; especially the capabilities that can help them more productive and meets their objectives.
As more organizations explore the potential of using Microsoft SharePoint for Document Management and Email Management a question that arises frequently is “What is the best Information Architecture for a SharePoint DM store?” In other words, what is the best way to arrange the various SharePoint 2010 ‘building blocks’ – Site Collections, Sites, Document Libraries, Document Sets, Folders and metadata columns – to come up a design that is optimal in terms of volume handling, functionality and ease of use? That last objective – ease of use – is critical because if the users do not find it easy to interact with the document store they will likely store their documents in file shares or local drives and their emails in Outlook folders and the SharePoint DM project will not be successful.
Have you heard the news yet? There’s a new certification in town. With the new SharePoint 2013 there are new exams. These pages are pretty rough right now. You’ll notice the links on the MCSE SharePoint page the links are pointing to Exchange exams. I’m happy to see the MCSE come back even in the new form. It is interesting to see Windows 2012 MCSA encouraged as where to start. I hope to see these exams at SPC12. I am noticing Feb 2013 as an availability date. I’m sure this is in flux, but great to see this information coming out. I’m sure we’ll see more on the dev side soon as well.
K2 conducted a survey within the European SharePoint community to get a better understanding of how organisations are implementing SharePoint, what types of usage scenarios they are using, and where they struggle with developing applications that meet business requirements.
While we appreciate the support of these sponsors, we also greatly value our objectivity and independence as a non-profit industry association. The results of the survey and the market commentary made in this report are independent of any bias from the vendor community.
The survey was taken using a web-based tool by 551 individual members of the AIIM community between May 30th, and June 25th, 2012. Invitations to take the survey were sent via e-mail to a selection of the 65,000 AIIM community members.
Survey demographics can be found in Appendix 1. Graphs throughout the report exclude responses from organizations with less than 10 employees, and suppliers of ECM products or services, taking the number of respondents to 488.
