Company Name: ABBYY Europe
GmbH
SharePoint Topic: Content Management
Challenge :
The New Forest National Park Authority (NFNPA) was set up to
conserve and enhance the natural beauty, wildlife and cultural
heritage of the Park. For many years the NFNPA had a document
management system (DMS) only for its Planning Department, but no
proper document archiving mechanism for the rest of the Authority.
The original strategy was to roll out the Planning Department’s DMS
as a corporate-wide DMS, but upon further investigation the system
proved too inflexible and required additional costs for every
change that needed to be made. Eventually the NFNPA
determined that implementing Microsoft® SharePoint® throughout the
entire organisation would serve as the best replacement for a
traditional DMS. In order to make the best use of
SharePoint’s search capabilities he would need an optical character
recognition (OCR) software program.
Benefits and Outcomes:
ABBYY Recognition Server was recommended as a best-fit solution
based on its high quality and award-winning OCR; the ability to
configure the product to compress PDF files to smaller sizes; and
the cost-effective licensing.
With the new solution the NFNPA’s 75 employees are able to use a
multifunction printer to scan a document to a watched folder where
Recognition Server picks up the image, converts it to a searchable
PDF and exports it to a SharePoint document library. Recognition
Server has also been integrated with Microsoft® Outlook® to allow
users to email PDFs for conversion to Word. Recognition Server has
been popular among individual employees who find it
quite useful whilst the IT Department is pleased with the ability
to tailor the solution to
their needs.
