Microsoft 365 to Streamline Your Company’s Workflow
The workflows of businesses are different and unique to each company. However, the common denominator is that they are tied towards office efficiency, tech integration, fulfilling organization goals, etc.
The basic requirements for many companies have changed over the years, with real-time tracking, instant file sharing, and online collaboration tools considered the central cog for companies. This has led to a growing demand for tools that offer workflow solutions.
One of the best tools is Microsoft Office 365, designed to streamline a company’s workflow. This tool can transform your business with the ability to build customized apps, streamline data management, and automate repetitive tasks. The problem with using Office 365 and similar tools is that when they are not harmonized and appropriately planned, they don’t deliver as much result as they’re capable of.
However, when it’s executed properly, it transforms the company’s workflow completely. So, businesses that want to remain competitive in today’s knowledge-based and fast-paced economy must embrace the use of ICT and the several tools that come with it, such as the Microsoft 365 workflow management tool.
How Microsoft 365 Works To Streamline Company Workflow
There are several features and benefits of Microsoft Office 365 that help with the company’s workflow management. Some of these are:
- Automating Repetitive Tasks
There are several recurring tasks that individuals and team members have to do every day as part of the organizational processes. Unfortunately, these tasks take up much time that could have been better spent working on other more productive projects. In the end, these repetitive tasks reduce the workers’ productivity and do not offer enough results for the time it consumes.
However, with a tool like Office 365, your workers do not have to worry about these repetitive time-wasting tasks since they are handled automatically. For instance, a visual designer product like Power Automate can help to layout your necessary steps. It can be used to configure alerts and business approval while also modeling complex multistage processes.
- Gathering and managing files and data
The Office 365 tools also have programs, such as SharePoint, that allow users to create documents and share data similarly to how those files appear on a shared drive. The only difference – which is a significant benefit – is that it also allows multiple users to view and edit the files simultaneously. This means that you need to be sure of the people that have access to your files, and you can ensure this by controlling access to the SharePoint program through the Office 365 account administrator and the file creator.
Microsoft Power Apps is another important tool that can be used for data management. With this product, users can build custom apps that automatically create, analyze and modify data and files. According to Microsoft Office 365 estimates, there are always over ten million custom lists in use at any point in time.
If your organization uses the remote work or hybrid work model, then many of your employees working on the go would need access to some of your documents remotely. Microsoft Teams allow them to remain in touch with the partner they have to do an assignment with, other members of the team, and customers as well. Microsoft Teams also integrates with productivity apps such as Excel or Word, which makes it more convenient, and easy to access, share or edit documents. It is also possible to invite external parties or clients into Microsoft Teams, so you can discuss issues with them as it emerges. Communicating in this way strengthens the relationships and collaborations among workers and team members and increases customer loyalty.
Build Custom Workflow Apps
However, creating these workflows initially typically requires a little bit of coding expertise. Many of the new providers in this sector are now coming to help companies build their workflow in SharePoint and Office 365. When they do it right, like in most cases, the only time professional expertise is required is at the initial stage of building the workflow.
In streamlining your organization’s document flow, you may need to transfer and re-build your current corporate document storage in SharePoint. You can use the new storage to store internal documents and files that require collaboration between people. This will ensure that they can access the documents quickly, but the edits and changes made to the document are visible so the document’s final version can be used safely.
How Workflow Solution with Microsoft Office 365 Impact Employees
A recent survey on office workers across different countries found that some of the repetitive office tasks that take the most toll on workers are workplace productivity: data entry, invoice management, managing email traffic, filling digital documents, and compiling reports.
More than half of the people that took part in the survey were already considering a change of job as the job load was becoming too heavy for them to bear. Averagely, office employees spend 40% of their office time facilitating these tasks. That’s two working days in a week on these tasks. So they are not worth that much time.
The introduction of workflow solutions such as Microsoft 365 solves this problem for the employee. It increases their employees’ productivity level and is very efficient with a high ROI.
As businesses continue to evolve and look more competitive in today’s business world, workflow solutions to streamline and manage the workflow are crucial. Microsoft 365 provides everything an organization needs to streamline its workflow, and increase the efficiency and productivity of its workforce. Some of the features of Office 365 are discussed in the article.
About the Author:
Jessica Chapman is a writing editor from Chicago. She is into sport and politics and enjoys traveling.