PowerApps Portals – Overview

Engage with external customers and partners

Give internal and external users secure access to your data either anonymously or through commercial authentication providers like LinkedIn, Microsoft, Facebook, and Google, or enterprise providers such as Azure AD B2C and Okta. Set authentication requirements, customize data for each user, and allow users to submit their information privately with straightforward admin controls.

From : https://powerapps.microsoft.com/en-us/portals/

PowerApps Portals

You can create website in minutes and capture information from your employees, or customers

Monaco Digital

How it works ?

Once a Powerapps Portal created you have a sample website that you can customize. The site address will be https://xxx.powerappsportals.com/ 

Pages can be created and sub pages creates navigations


Components are widgets in the pages

Type of text, image, iframe, forms to SharePoint or Entities created in PowerApps.


When i tested (December 2019), I was not able to re-order existing components in a page, i had to delete each component and recreate them in the correct order… I guess Microsoft will improve that in future.

Let’s create a Form to capture user information

Let’s say you want to capture information from your visitors.

We create the entity “Ticket” from the PowerApps portal


Then we create fields and add it to this entity.

We navigate to form tab and edit the form

It redirects to Dynamics and we publish the form

PowerApps Portals

By previewing the site we can now see the form and gather user information

Site Preview

PowerApps Portals

Pricing for internet website (100 000 views)

  • For example :
    • Per app plan is 10$/user/app/month for two apps one portal + 100$ / month for 100.000 page views.
    • For each 100.000 pages view it would be 100$

For your context, choose the according plan :

PowerApps Portals

ESPC call for speakers 2024
More information here and in the PDF at the bottom of this link under “Download the licensing guide to see more details.”

Use Cases ?

Many use cases as the Portal can be accessed by authenticated users (your employees) or public visitor.

Example :

  • A company event such as KICKOFF etc. Gather every information needed the participants. You can create a custom url for this event such as https://kickoff.monacodigital.mc
  • An extranet for your partners or your customer, to find relevant information (their documents, link to yammer & teams)
  • etc.

Wrap up

In minutes, by an Office 365 power users or IT service, a website can be published.

This is a quick win for a company partners, employees (for an event) or CRM application such as Dynamics.

The websites are responsive and able to interact with Office 365 tools (Power BI, SharePoint) and external data (database) etc.

For basic scenarios, not requiring development, this is a solution to check !

About the Author:

Almost 10 years later, from SharePoint on Premise to Office 365, I love every aspects with these technologies. From development to training, consulting, architecture to pre-sales, I’ve been enjoying the path because we see the impact of collaborative solutions on daily life employees.

Initially, I posted on my blog what I couldn’t find on the internet about troubleshooting issues about SharePoint. Then it evolves into reviews, and notes for myself, before I forget :).


Angama, J. (2020). PowerApps Portals – Overview. Available at: https://jeffangama.wordpress.com/2019/12/08/powerapps-portals-overview/ [Accessed: 9th April 2020].

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